""Microsoft Word, Excel & PowerPoint Shortcut Keys""


Microsoft Word Shortcut Keys
·         F1 key: Get help on a selected command or use the Office assistant.
·         Shift and F1 Key: Review text formatting.
·         F2 Key: Move text or image.
·         Shift + F2 Key: Copy text.
·         F3 Key: Insert an autotext entry.
·         Shift + F3 Key: Change the case of the selected text.
·         F4 Key: Perform last action again.
·         Shift + F4 Key: Perform a Find or Go To action again.
·         F5 Key: Displays the Go To dialogue box. You can also get to Find and Replace from here.
·         Shift + F5 Key: Move to a previous revision.
·         F6 Key: Go to the next frame or pane.
·         Shift + F6 Key: Go to the previous frame or pane.
·         F7 Key: Launch the Spell Checker.
·         Shift + F7 Key: Launch the Thesaurus.
·         F8 Key: Extend the current selection.
·         Shift + F8 Key: Shrink the current selection.
·         F9 Key: Refresh.
·         Shift + F9 Key: Switch between a field code and its result.
·         F10 Key: Show KeyTips.
·         Shift + F10 Key: Display a Shortcut Menu (same as right-clicking).
·         F11 Key: Go to the next field.
·         SHIFT + F11 Key: Go to the previous field.
·         F12 Key: Open Save As, equivalent to tools menu.
·         Shift + F12 Key: Save document, equivalent to tools menu.
·         Ctrl and A: Selects all in the current document.
·         Ctrl and B: Bold text.
·         Ctrl and C: Copies the item or text.
·         Ctrl and D: Displays the Font dialogue box.
·         Ctrl and E: Switch a paragraph between center and left alignment.
·         Ctrl and F: Displays the Find dialog box to search the current document.
·         Ctrl and G: Displays the Go To dialog box to search for a specific location in the current document.
·         Ctrl and H: Displays the Replace dialogue box.
·         Ctrl and I: Italicize text.
·         Ctrl and J: Switch a paragraph between justified and left alignment.
·         Ctrl and K: Create a hyperlink.
·         Ctrl and L: Left align a paragraph.
·         Ctrl and M: Indent a paragraph from the left.
·         Ctrl and N: Create a new document.
·         Ctrl and O: Opens a new document.
·         Ctrl and P: Prints a document.
·         Ctrl and R: Switch the alignment of a paragraph between left and right.
·         Ctrl and S: Saves a document.
·         Ctrl and U: Underlines text.
·         Ctrl and V: Pastes the copied item or text.
·         Ctrl and X: Cuts the selected item or text.
·         Ctrl and Y: Redo the last action.
·         Ctrl and Z: Undo the last action.
·         Ctrl and Enter: Insert a page break.
·         Ctrl and F2: Select Print Preview command.
·         Ctrl and F4: Closes the active window.
·         Ctrl and F6: Opens the next window if multiple are open.
Microsoft Excel Shortcut Keys
·         F2: Edit the active cell.
·         F5: Displays the Go To box.
·         F7: Open the Spelling dialogue box to check a selected range.
·         F11: Create a chart of data in the current range in a separate sheet.
·         Alt + Shift + F1: Insert a new worksheet.
·         Shift + F3: Opens Insert Function dialogue box.
·         Shift + F5: Opens the Find and Replace dialogue box.
·         Ctrl + Shift + Colon (:): Enter the current time.
·         Ctrl + Semicolon (;): Enter the current date.
·         Ctrl + A: Select all content in the worksheet.
·         Ctrl + B: Bold highlighted selection.
·         Ctrl + I: Italicize highlighted selection.
·         Ctrl + K: Open the Insert hyperlink dialogue box.
·         Ctrl + U: Underline highlighted selection.
·         Ctrl + 5: Apply strikethrough formatting.
·         Ctrl + P: Brings up the print dialog box.
·         Ctrl + Z: Undo.
·         Ctrl + F9: Minimize a workbook window to an icon.
·         Ctrl + F10: Maximize a selected workbook window.
·         Ctrl + F6: Switch to the next workbook window when multiple are open.
·         Ctrl + Page Up: Move to previous sheet in a workbook.
·         Ctrl + Page Down: Move to next sheet in a workbook.
·         Ctrl + Tab: Switch to next tab in dialogue box.
·         Ctrl + Apostrophe ('): Insert the value of the above cell into the cell currently selected.
·         Ctrl + Shift + !: Apply the Number format.
·         Ctrl + Shift + $: Apply the Currency format.
·         Ctrl + Shift + #: Apply the Date format.
·         Ctrl + Shift + %: Apply the Percentage format.
·         Ctrl + Shift + ^: Apply the Exponential format.
·         Ctrl + Shift + @: Apply the Time format.
·         Ctrl + Arrow Key: Move to the edge of the current data region in a worksheet.
·         Ctrl + Space: Select an entire column in a worksheet.
·         Shift + Space: Select an entire row in a worksheet.

 Microsoft PowerPoint Shortcuts
We are going to tell you some important Microsoft PowerPoint Shortcuts.
ü  Ctrl+N: Create a new presentation
ü  Ctrl+O: Open an existing presentation
ü  Ctrl+S: Save a presentation
ü  F12 or Alt+F2: Open the Save As dialog box
ü  Ctrl+W or Ctrl+F4: Close a presentation
ü  Ctrl+Q: Save and close a presentation
ü  Ctrl+Z: Undo an action
ü  Ctrl+Y: Redo an action
ü  Ctrl+F2: Print Preview View
ü  F1: Open the Help pane
ü  Alt+Q: Go to the “Tell me what you want to do” box
ü  F7: Check spelling
ü  Alt or F10: Turn key tips on or off
ü  Ctrl+F1: Show or hide the ribbon
ü  Ctrl+F: Search in a presentation or use Find and Replace
ü  Alt+F: Open the File tab menu
ü  Alt+H: Go to the Home tab
ü  Alt+N: Open the Insert tab
ü  Alt+G: Open the Design tab
ü  Alt+K: Go to the Transitions tab
ü  Alt+A: Go to the Animations tab
ü  Alt+S: Go to the Slide Show tab
ü  Alt+R: Go to the Review tab
ü  Alt+W: Go to View tab
ü  Alt+X: Go to the Add-ins tab
ü  Alt+Y: Go to the Help tab
ü  Ctrl+Tab: Switch between open presentations
Selecting and Navigating Text, Objects and Slides
You can use keyboard shortcuts to navigate throughout your presentation easily. Try these shortcuts for quick and easy ways to select text within text boxes, objects on your slides, or slides in your presentation.
ü  Ctrl+A: Select all text in a text box, all objects on a slide, or all slides in a presentation (for the latter, click on a slide thumbnail first)
ü  Tab: Select or move to the next object on a slide
ü  Shift+Tab: Select or move to the previous object on a slide
ü  Home: Go to the first slide, or from within a text box, go to the beginning of the line
ü  End: Go to the last slide, or from within a text box, go to the end of the line
ü  PgDn: Go to the next slide
ü  PgUp: Go the previous slide
ü  Ctrl+Up/Down Arrow: Move a slide up or down in your presentation (click on a slide thumbnail first)
ü  Ctrl+Shift+Up/Down Arrow: Move a slide to the beginning or end of your presentation (click on a slide thumbnail first)
Formatting and Editing
The following keyboard shortcuts will save you time so you can edit and format in a snap!
ü  Ctrl+X: Cut selected text, selected object(s), or selected slide(s)
ü  Ctrl+C or Ctrl+Insert: Copy selected text, selected object(s), or selected slide(s)
ü  Ctrl+V or Shift+Insert: Paste selected text, selected object(s), or selected slide(s)
ü  Ctrl+Alt+V: Open the Paste Special dialog box
ü  Delete: Remove selected text, selected object(s), or selected slide(s)
ü  Ctrl+B: Add or remove bold to selected text
ü  Ctrl+I: Add or remove italics to selected text
ü  Ctrl+U: Add or remove underline to selected text
ü  Ctrl+E: Center a paragraph
ü  Ctrl+J: Justify a paragraph
ü  Ctrl+L: Left align a paragraph
ü  Ctrl+R: Right align a paragraph
ü  Ctrl+T: Open the Font dialog box when text or object is selected
ü  Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide
ü  Alt+N,P: Insert a picture
ü  Alt+H,S,H: Insert a shape
ü  Alt+H,L: Select a slide layout
ü  Ctrl+K: Insert a hyperlink
ü  Ctrl+M: Insert a new slide
ü  Ctrl+D: Duplicate the selected object or slide (for the latter, click on a slide thumbnail first)
Helpful Slideshow Shortcuts
When you’re ready to start a presentation, the following keyboard combos should come in handy.
ü  F5: Start the presentation from the beginning
ü  Shift+F5: Start the presentation from the current slide (this one is great when you want to test out how the slide your currently working on will look in your presentation)
ü  Ctrl+P: Annotate with the Pen tool during a slideshow
ü  N or Page Down: Advance to the next slide during a slideshow
ü  P or Page Up: Return to the previous slide during a slide show
ü  B: Change the screen to black during a slideshow; press B again to return to the slideshow

ü  Esc: End the slideshow


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